Events Project Manager (Maternity Cover – 10 Months)

About the company

We’re a global B2B marketing solutions and events company. We were established over 30 years ago, but we’re not standing still. We are proud producers of cutting-edge events and content within Insurance, Banking, Utilities, Energy, Technology, Transport and Logistics.

We are dedicated to creating memorable experiences, building industry communities, and helping businesses reach the right audiences through a range of engaging multichannel formats: live and virtual conferences, executive briefings, industry roundtables, surveys, reports, webinars, videos, podcasts, infographics, content marketing and more.

Key responsibilities

Project Management

• Collaborate with the Marketing Services Director to develop comprehensive timelines and schedules for multiple projects.
• Attend weekly project meetings, ensuring alignment across all teams and stakeholders.
• Maintain up-to-date and organised project documentation, including Salesforce, Asana, Slack, and all relevant files on the server.
• Manage all aspects of project delivery to ensure smooth operations and timely execution.

Client Relations

• Cultivate and maintain strong relationships with clients, providing ongoing project updates and ensuring seamless execution.
• Generate and present client reporting, ensuring transparency and satisfaction.
• Keep client portals updated with accurate, timely information.

Speaker Management

• Serve as the primary point of contact for confirmed speakers, ensuring a seamless onboarding process.
• Coordinate speaker logistics, including availability and rehearsal schedules.
• Prepare detailed briefings for speakers and moderators, ensuring they are fully prepared for their roles.

Supplier Management

• Oversee the booking of broadcasters, studio, and streaming services for live broadcasts.
• Coordinate with writers, designers, and internal teams to produce high-quality reports and other content projects.
• Manage invoicing and track project costs using CCS (Excel document), ensuring budget compliance.

Marketing Support

• Review and proofread websites and sponsor materials, ensuring accuracy and brand consistency across all channels.
• Provide hands-on support during live broadcasts to ensure smooth operations.
• Assist with survey creation and input in SurveyMonkey, gathering key insights from stakeholders.

Administrative Support & wider Business Assistance

• Aid the sponsorship sales team with the preparation of accurate contracts and agreements.
• Maintain up-to-date project case studies to support the sales team’s efforts.
• Creating comprehensive conference inventories.
• Attend and assist at large industry conferences, contributing to event success.

The ideal candidate

• Commercially savvy with a proven track record of delivering events and content-driven projects.
• Exceptional attention to detail, particularly when it comes to meeting deadlines and ensuring quality.
• Confident and composed when managing multiple stakeholders, with strong interpersonal and communication skills.
• Comfortable using a range of technology platforms and able to remain calm under pressure, especially when managing live events.

We are primarily looking for a part-time candidate 9 – 5.30, 3 days a week, but are also open to flexible working arrangements, perhaps for example covering school hours spread across the week. The role offers significant flexibility for the right individual.

How to apply

Please submit your CV and covereing letter to Natasha Wedlock at nwedlock@marketforcelive.com. Please note we will only contact successful candidates.

We believe in inclusivity 

At MarketforceLive, we are committed to fostering a positive work environment that values fairness and diversity, and appreciates every individual’s unique contributions. As an inclusive employer, we consider all qualified candidates without regard to factors such as race, ethnicity, religion, age, socioeconomic background, gender identity or expression, sexual orientation, pregnancy and maternity, caregiving responsibilities, marital status, nationality, neurodiversity or disability. Fairness isn’t just a policy for us; it’s at the heart of our culture.